Approved
NORTHERN MICHIGAN UNIVERSITY
BOARD OF TRUSTEES
Minutes of the Regular Session
of
A regular session of the Board of Trustees of Northern Michigan University was held on Thursday-Friday, April 29-30, 2004, in the Cohodas Administrative Center, Northern Michigan University, Marquette, Michigan. The meeting was convened at 11:35 a.m. Thursday by Chair Mary L. Campbell in the Sixth Floor Conference Room, 604 Cohodas Administrative Center.
Trustees present included:
Mary L. Campbell, Chair
Karl A. Weber, Vice Chair
Alan T. Ackerman
Samuel S. Benedict
Scott L. Holman
Larry C. Inman
Mary C. Lukens
Douglas B. Roberts
Michael J. Roy, ex officio
Senior staff and legal counsel present included:
R. Gavin Leach, Acting Chief Financial Officer and Treasurer of the Board;
Pamalene R. Grundstrom, Executive Assistant to the President and Secretary of the Board;
Alfred N. Joyal, Provost and Vice President for Academic Affairs; and
Thomas P. Hustoles, representing the legal firm of Miller, Canfield, Paddock and Stone.
CLOSED SESSION AUTHORIZATION
President Roy presented the following recommendation:
It is recommended that the following resolution relative to holding a closed session of the Board of Trustees of Northern Michigan University be approved:
RESOLVED, that the Board shall meet in Closed Session at 11:35 a.m., on April 29, 2004, pursuant to Section 8 of the Open Meetings Act:
To consider matters connected with the strategy and/or negotiation of its collective bargaining agreements;
To consider the purchase or lease of real property on which the University does not hold an option;
To consult with the attorney for the University on matters relating to pending litigation, it being the opinion of the Board that consideration of such matters in an open meeting would have a detrimental financial effect on the litigation and/or settlement position of the University;
To consider material exempt from discussion or disclosure by state or federal statute.
Aye Nay
Mr. Ackerman
Mr. Benedict
Ms. Campbell
Mr. Holman
Mr. Inman
Ms. Lukens
Dr. Roberts
Mr. Weber
None
The resolution was thus approved unanimously.
Chair Campbell recessed the meeting at 11:38 a.m.
RECONVENE
Chair Campbell reconvened the meeting at 8:30 a.m. on Friday, April 30, 2004, in the Board of Trustees Meeting Room, 602 Cohodas Administrative Center.
Trustees present included:
Mary L. Campbell, Chair
Karl A. Weber, Acting Chair
Alan T. Ackerman
Samuel S. Benedict
Scott L. Holman (arrived at 8:35 a.m.)
Larry C. Inman
Mary C. Lukens
Douglas B. Roberts
Michael J. Roy, ex officio
INDIVIDUAL REQUESTS TO ADDRESS THE BOARD
Ms. Grundstrom reported that Mr. Frank Krieber, Major Account Manager, Dell Inc. has requested to address the Board.
Mr. Krieber spoke about Dell products and services and asked the Board about the IT sourcing policies and procedures at Northern. Chair Campbell thanked Mr. Krieber for his remarks and suggested that he meet with Mr. Gavin Leach to discuss Northern's IT requirements and procurement process.
FOCUS DISCUSSION: BUDGET – INCLUDING PUBLIC BROADCASTING, USOEC, NORTHERN INITIATIVES, AND LEGISLATIVE UPDATE
President Roy; Provost Joyal; Director of Production and Audio/Visual Services Eric Smith; Mr. Leach; and University Lobbyist David Haynes made a presentation (Addendum #1). (Backup)
President Roy reviewed where we are in the budget process, including cost, appropriation, and tuition and fees overview. He said he is asking the Board, in the Formal Recommendations, to approve a continuation budget at the same 2003-2004 level until we know more about our state appropriation for 2004-2005. He also said the administration will probably request a Special Board Meeting in June to approve a recommendation for 2004-2005 tuition and fees.
Mr. Leach reviewed projected budget adjustments for fiscal year 2004-2005, including projected increases and adjustments for public radio and television and the USOEC.
Dr. Joyal and Mr. Smith reported on efforts to maintain broadcasting services at NMU, to continue offering education-enhancing opportunities for students, and to continue the development of state-of-the-art learning technology. They reviewed three alternatives for the continued operation of NMU's public television and radio stations as suggested in a consultant report. They also offered the following recommendations: 1) Continue to allocate $250,000 annually to operate WNMU-TV and FM; 2) Enter into negotiations with Michigan Media Network with respect to a Joint Operating Agreement; and 3) Pursue automation of the television station (radio station is already automated), continue to implement revenue and cost savings options, and expand instructional value and student opportunities as appropriate. Discussion followed and Dr. Joyal and Mr. Smith responded to questions from Trustees. The Trustees asked Dr. Joyal and Mr. Smith to report at the Board's August meeting with the following information: 1) Financial analysis of operating public radio alone; 2) Progress report on negotiating a joint operating agreement for public television; and 3) What would it cost NMU to be without public broadcasting.
Dr. Roy reviewed Fiscal Year 2003 versus Fiscal Year 2005 revenue and expenses for the United States Olympic Education Center. Discussion followed and he responded to questions from Trustees.
Dr. Roy and Mr. Leach reviewed Fiscal Year 2004-2005 base budget adjustments and discussed the House Bill Tuition Restraint Language and how it will impact NMU. Discussion followed.
RECESS
Chair Campbell recessed the meeting at 10:35 a.m.
RECONVENE
Chair Campbell reconvened the meeting at 10:52 a.m.
IN MEMORIUM
Provost Joyal remembered Ms. Sharon Jensen, Director of the NMU Upward Bound Program, who passed away on February 15, 2004. The Board of Trustees observed a moment of silence in her memory.
INTRODUCTION OF STUDENT COMMENCEMENT SPEAKER
Mr. Bill Bernard, Associate Vice President for Student Services and Enrollment, introduced Mr. Kyle J. Ortiz who will represent the graduating class at Commencement ceremonies tomorrow. On behalf of the Board, Chair Campbell congratulated Mr. Ortiz and presented him with a plaque. A photo was taken.
INTRODUCTION OF BOARD OF TRUSTEES STUDENT AWARD RECIPIENTS
Mr. Ed Niemi, Dean of Students, introduced the Board of Trustees Student Award Recipients Ms. Christine Robinson, Mr. Kyle Ortiz, Ms. Layla Khoury-Hanold, and Mr. Brian Thanasiu. On behalf of the Board, Chair Campbell congratulated the award recipients and presented each with a plaque. Photos were taken.
INTRODUCTION OF DISTINGUISHED FACULTY AWARD RECIPIENTS
Dr. Joyal introduced the Distinguished Faculty Award recipients: Dr. Gary Brunswick, Director of Business Affairs and Professor, College of Business; Dr. Donald Dreisbach, Professor, Department of Philosophy; and Dr. Teresa Hunt, Professor, Department of English. Dr. Joyal said these outstanding faculty members were honored at a recent reception at the President's Residence. The Trustees applauded the DFA recipients.
ASNMU REPORT
Mr. Kyle Ortiz, 2003-2004 ASNMU President, and Ms. Rebecca Thompson, 2004-2005 ASNMU President, reported to the Board (Addendum #2). (Backup) Chair Campbell congratulated Mr. Ortiz on his success and presented him with a memento from the Board. A photo was taken.
PRESIDENT’S REPORT
President Roy presented the President's Report to the Board (Addendum #3). (Backup)
At the conclusion of the President's Report, Chair Campbell congratulated Dr. Roy and thanked him on behalf of the Board for his outstanding work as Interim President during the past year. She also thanked Provost Joyal and Mr. Leach for their support and willingness to take on additional responsibilities during the interim administration.
Mr. Weber reported on the Academic Affairs Committee meeting held yesterday (Addendum #4). (Backup)
Mr. Benedict reported on the Finance Committee meeting held yesterday (Addendum #5). (Backup)
Executive
Mr. Holman reported on Executive Committee meetings held on March 8, March 24, April 16, and April 29 (Addendum #6). (Backup) The following action was taken.
Mr. Holman moved that the proposed contract for President-elect Dr. Leslie E. Wong, effective July 1, 2004, be approved and that Chair Mary L. Campbell be authorized to sign the contract on behalf of the Board of Trustees. It was supported by Mr. Benedict. On a roll-call vote, the Board voted as follows:
Aye Nay
Mr. Ackerman
Mr. Benedict
Ms. Campbell
Mr. Holman
Mr. Inman
Ms. Lukens
Dr. Roberts
Mr. Weber
None
The motion was thus approved unanimously.
It was moved by Mr. Holman, seconded by Ms. Lukens, and unanimously supported by the Board to grant Daniel G. DeVos the status of Trustee Emeritus.
AQIP ACCREDITATION UPDATE
Due to time constraints, this item was deferred to the August Board of Trustees Meeting.
ENROLLMENT REPORT
Mr. Bernard presented the enrollment report, noting that we expect to reach our projected fall enrollment increase (Addendum #7). (Backup)
DEVELOPMENT/ALUMNI UPDATE
Executive Director of Alumni/Development Martha Van Der Kamp gave an update on Development Fund and Alumni activities (Addendum #8). (Backup)
PROPOSED BOARD MEETING SCHEDULE FOR CALENDAR YEAR 2005
Ms. Grundstrom presented the following proposed meeting schedule for calendar year 2005 and asked Trustees to respond to her with questions or conflicts. The meeting schedule will be presented for approval at the next regular Board meeting.
NORTHERN MICHIGAN UNIVERSITY
PROPOSED SCHEDULE OF BOARD OF TRUSTEES MEETING DATES
Calendar Year 2005
Thursday-Friday, February 10-11, 2005
Annual Retreat
Thursday-Friday, May 5-6, 2005
(Commencement Saturday, May 7)
Thursday-Friday, August 4-5, 2005
Thursday-Friday, October 6-7, 2005
Thursday-Friday, December 15-16, 2005
(Commencement Saturday, December 17)
ANNOUNCEMENT OF CLOSED SESSION TO BE HELD IN CONNECTION WITH THE THURSDAY-FRIDAY, AUGUST 5-6, 2004, REGULAR SESSION OF THE BOARD
President Roy made this announcement for the public record.
Chair Campbell noted that the Formal Recommendations have been amended as noted earlier in the Academic Affairs Committee Report (reference Formal Recommendation F-10). The following action was taken to approve the formals, as amended: (Backup)
It was moved by Mr. Ackerman, seconded by Dr. Roberts, and unanimously supported by the Board of Trustees to approve the Formal Recommendations as amended.
Chair Campbell adjourned the meeting at 12:21 p.m.
Respectfully submitted,
Pamalene R. Grundstrom
Secretary of the Board