Approved
NORTHERN MICHIGAN UNIVERSITY
BOARD OF TRUSTEES
Minutes of the Regular Session
of
A regular session of the Board of Trustees of Northern Michigan University was held on Thursday and Friday, August 7 and 8, 2003. The Thursday portion of the meeting was held in the Brule/Cadillac Rooms in the University Center and the Friday portion of the meeting was held in the Board of Trustees Meeting Room, 602 Cohodas Administrative Center, Northern Michigan University, Marquette, Michigan. The meeting was convened at 8:43 a.m. Thursday by Chair Mary L. Campbell.
Trustees present included:
Mary L. Campbell, Chair
Karl A. Weber, Vice Chair
Alan T. Ackerman
Samuel S. Benedict
Scott L. Holman
Mary C. Lukens
Douglas B. Roberts
Michael J. Roy, ex officio
The Trustee absent was Larry C. Inman
Senior staff and legal counsel present included:
R. Gavin Leach, Acting Chief Financial Officer and Treasurer of the Board
Pamalene R. Grundstrom, Executive Assistant to the President and Secretary of the Board
Alfred N. Joyal, Provost and Vice President for Academic Affairs
David S. Haynes, representing Public Affairs Associates
Thomas P. Hustoles, representing the legal firm of Miller, Canfield, Paddock and Stone
CLOSED SESSION AUTHORIZATION
President Roy presented the following recommendation:
It is recommended that the following resolution relative to holding a closed session of the Board of Trustees of Northern Michigan University be approved:
RESOLVED, that the Board shall meet in Closed Session at a time determined by the Chair in connection with the Regular Session of the Board of Trustees held on Thursday and Friday, August 7 and 8, 2003, pursuant to Section 8 of the Open Meetings Act:
To consider matters connected with the strategy and/or negotiation of its collective bargaining agreements;
To consider the purchase or lease of real property on which the University does not hold an option;
To consult with the attorney for the University on matters relating to pending litigation, it being the opinion of the Board that consideration of such matters in an open meeting would have a detrimental financial effect on the litigation and/or settlement position of the University;
To consider material exempt from discussion or disclosure by state or federal statute.
Aye Nay
Mr. Ackerman
Mr. Benedict
Ms. Campbell
Mr. Holman
Ms. Lukens
Dr. Roberts
Mr. Weber
None
The resolution was thus approved unanimously.
APPOINTMENT OF AD HOC NOMINATING COMMITTEE
Chair Campbell announced the appointment of the 2003 Ad Hoc Nominating Committee as follows:
Mr. Scott Holman, Chair
Ms Mary Lukens
Mr. Karl Weber
At the Board's October meeting the committee will present a recommendation for Board Chair and Vice Chair for Calendar Year 2004.
FOCUS DISCUSSION I – BUDGET/PLANNING/ENROLLMENT
Provost Joyal, President Roy, Associate Provost for Student Services and Enrollment Bill Bernard, Associate Vice President for Finance and Planning Gavin Leach, Associate Vice President for Business Services and Facilities Carl Pace and Director of Housing & Residence Life Carl Holm made presentations. (Backup) Discussion followed and the presenters responded to comments and questions from the Trustees.
It was the consensus of the Board to support the recommendation of the Citizens Ad Hoc Committee to use $250,000 in one-time funds to provide additional time to develop a long-range plan for sustaining the public broadcasting stations at NMU. The Board suggested that the plan should be presented in February of 2004.
RECESS
Chair Campbell recessed the meeting for a break at 11:30 a.m.
RECONVENE
Chair Campbell reconvened the meeting at 11:40 a.m.
FOCUS DISCUSSION II – PRESIDENTIAL SEARCH
Presidential Search Advisory Committee (PSAC) Chair Sam Benedict led a discussion with the Board on the challenges and opportunities facing NMU in the next 5-10 years and what qualities we should seek in a president to lead the University through those years. Ms. Lukens reviewed Trustee responses to a survey on the above topics. Mr. Benedict said the feedback provided by the Board will be incorporated into documents being prepared by the presidential search consultant for use during the search process.
Chair Campbell recessed the meeting at 12:08 p.m.
RECONVENE
Chair Campbell reconvened the meeting on Friday, August 8, 2003, at 11:00 a.m.
Trustees present included:
Mary L. Campbell, Chair
Karl A. Weber, Vice Chair
Alan T. Ackerman
Samuel S. Benedict
Scott L. Holman
Mary C. Lukens
Douglas B. Roberts
Michael J. Roy, ex officio
The Trustee absent was Larry C. Inman
PRESIDENTIAL SEARCH UPDATE
Presidential Search Advisory Committee (PSAC) Chair Sam Benedict reported. He said Ms. Shelly Storbeck of A.T. Kearney, Inc. will serve as Presidential Search Consultant. Ms. Storbeck was on campus yesterday to conduct a pre-search study by meeting with individuals and groups from throughout the campus and the community. The Presidential Search Advisory Committee has been named and held its first meeting yesterday. The committee is developing materials to use in advertising the position and is establishing a schedule for the search process.
PRESIDENT’S REPORT
President Roy presented the President's Report (Addendum #2) (Backup).
ASNMU REPORT
ASNMU President Kyle Ortiz reported to the Board (Addendum #3) (Backup).
CAMPAIGN FOR NORTHERN REPORT
Executive Director of Alumni and Development Martha Van Der Kamp and Director of Development Operations Virginia Zinser presented a report on the Campaign for Northern Michigan University. Ms. Van Der Kamp outlined the reorganization that has taken place in Alumni and Development as a result of budget reductions. Ms. Zinser gave an update on the Capital Campaign, noting a current total of $36,636,624 in gifts and pledges.
Mr. Weber reported on the Academic Affairs Committee meeting which was held earlier today (Addendum #4) (Backup).
Mr. Benedict reported on the Finance Committee meeting which was held earlier today (Addendum #5) (Backup).
Executive
Mr. Holman reported on the Executive Committee meeting which was held yesterday for the purpose of presidential assessment (Addendum #6) (Backup).
TECHNOLOGY UPDATE
Mr. Gavin Leach, with the assistance of Director of Technical Services Dave Maki and Controller Sandra Haavisto, made a presentation on major improvements in technology at NMU including wireless technology, Banner implementation, and other financial and administrative systems. (Backup)
ANNOUNCEMENT OF CLOSED SESSION TO BE HELD IN CONNECTION WITH THE THURSDAY-FRIDAY, OCTOBER 9-10, 2003, REGULAR SESSION OF THE BOARD
President Roy made this announcement for the public record.
INDIVIDUAL REQUESTS TO ADDRESS THE BOARD
Ms. Grundstrom reported that there has been one request to address the Board from a student – Ms. Rachel Melnick. Ms. Melnick spoke to the Board in support of Public Broadcasting at NMU.
BOARD OF TRUSTEES MEETING SCHEDULE FOR CALENDAR YEAR 2004
Ms. Grundstrom announced that the 2004 proposed meeting schedule, which was presented at the May Board meeting, is included in the Formal Recommendations, F.1.
It was moved by Ms. Lukens, seconded by Mr. Weber, and unanimously supported by the Board of Trustees to approve the Formal Recommendations. (Backup)
Chair Campbell adjourned the meeting at 12:33 p.m.
Respectfully submitted,
___________________________________
Pamalene R. Grundstrom
Secretary of the Board