Approved

 

 

NORTHERN MICHIGAN UNIVERSITY

BOARD OF TRUSTEES

Minutes of the Regular Session

of

Thursday-Friday, August 7-8, 2003

 

A regular session of the Board of Trustees of Northern Michigan University was held on Thursday and Friday, August 7 and 8, 2003.  The Thursday portion of the meeting was held in the Brule/Cadillac Rooms in the University Center and the Friday portion of the meeting was held in the Board of Trustees Meeting Room, 602 Cohodas Administrative Center, Northern Michigan University, Marquette, Michigan.  The meeting was convened at 8:43 a.m. Thursday by Chair Mary L. Campbell.

 

Trustees present included:

 

      Mary L. Campbell, Chair

      Karl A. Weber, Vice Chair

      Alan T. Ackerman

      Samuel S. Benedict

      Scott L. Holman

      Mary C. Lukens

      Douglas B. Roberts

      Michael J. Roy, ex officio

 

The Trustee absent was Larry C. Inman

 

Senior staff and legal counsel present included:

 

      R. Gavin Leach, Acting Chief Financial Officer and Treasurer of the Board

      Pamalene R. Grundstrom, Executive Assistant to the President and Secretary of the Board

      Alfred N. Joyal, Provost and Vice President for Academic Affairs  

      David S. Haynes, representing Public Affairs Associates

      Thomas P. Hustoles, representing the legal firm of Miller, Canfield, Paddock and Stone

 

 

CLOSED SESSION AUTHORIZATION

 

President Roy presented the following recommendation:

 

It is recommended that the following resolution relative to holding a closed session of the Board of Trustees of Northern Michigan University be approved:

 

RESOLVED, that the Board shall meet in Closed Session at a time determined by the Chair in connection with the Regular Session of the Board of Trustees held on Thursday and Friday, August 7 and 8, 2003, pursuant to Section 8 of the Open Meetings Act:

 

To consider matters connected with the strategy and/or negotiation of its collective bargaining agreements;

 

To consider the purchase or lease of real property on which the University does not hold an option;

 

To consult with the attorney for the University on matters relating to pending litigation, it being the opinion of the Board that consideration of such matters in an open meeting would have a detrimental financial effect on the litigation and/or settlement position of the University;

 

To consider material exempt from discussion or disclosure by state or federal statute.

 

      Ms. Mary Lukens moved that the resolution be approved.  It was supported by Mr. Benedict.  On a roll-call vote, the Board voted as follows:

 

                                         Aye                         Nay

 

                                    Mr. Ackerman

                                    Mr. Benedict

                                    Ms. Campbell

                                    Mr. Holman

                                    Ms. Lukens

                                    Dr. Roberts

                                    Mr. Weber

                                                                        None

 

The resolution was thus approved unanimously.

 

 

APPOINTMENT OF AD HOC NOMINATING COMMITTEE

 

Chair Campbell announced the appointment of the 2003 Ad Hoc Nominating Committee as follows:

 

      Mr. Scott Holman, Chair

      Ms Mary Lukens

      Mr. Karl Weber

 

At the Board's October meeting the committee will present a recommendation for Board Chair and Vice Chair for Calendar Year 2004.

 

 

FOCUS DISCUSSION I – BUDGET/PLANNING/ENROLLMENT

 

Provost Joyal, President Roy, Associate Provost for Student Services and Enrollment Bill Bernard, Associate Vice President for Finance and Planning Gavin Leach, Associate Vice President for Business Services and Facilities Carl Pace and Director of Housing & Residence Life Carl Holm made presentations. (Backup)   Discussion followed and the presenters responded to comments and questions from the Trustees. 

 

 

 

It was the consensus of the Board to support the recommendation of the Citizens Ad Hoc Committee to use $250,000 in one-time funds to provide additional time to develop a long-range plan for sustaining the public broadcasting stations at NMU.  The Board suggested that the plan should be presented in February of 2004.

 

 

RECESS

 

Chair Campbell recessed the meeting for a break at 11:30 a.m.

 

 

RECONVENE

 

Chair Campbell reconvened the meeting at 11:40 a.m.

 

 

FOCUS DISCUSSION II – PRESIDENTIAL SEARCH

 

Presidential Search Advisory Committee (PSAC) Chair Sam Benedict led a discussion with the Board on the challenges and opportunities facing NMU in the next 5-10 years and what qualities we should seek in a president to lead the University through those years.  Ms. Lukens reviewed Trustee responses to a survey on the above topics.  Mr. Benedict said the feedback provided by the Board will be incorporated into documents being prepared by the presidential search consultant for use during the search process. 

 

 

RECESS

 

Chair Campbell recessed the meeting at 12:08 p.m.

 

 

RECONVENE

 

Chair Campbell reconvened the meeting on Friday, August 8, 2003, at 11:00 a.m. 

 

Trustees present included:

 

      Mary L. Campbell, Chair

      Karl A. Weber, Vice Chair

      Alan T. Ackerman

      Samuel S. Benedict

      Scott L. Holman

      Mary C. Lukens

      Douglas B. Roberts

      Michael J. Roy, ex officio

 

The Trustee absent was Larry C. Inman

 

PRESIDENTIAL SEARCH UPDATE

 

Presidential Search Advisory Committee (PSAC) Chair Sam Benedict reported.  He said Ms. Shelly Storbeck of A.T. Kearney, Inc. will serve as Presidential Search Consultant.  Ms. Storbeck was on campus yesterday to conduct a pre-search study by meeting with individuals and groups from throughout the campus and the community.  The Presidential Search Advisory Committee has been named and held its first meeting yesterday.  The committee is developing materials to use in advertising the position and is establishing a schedule for the search process.

 

 

PRESIDENT’S REPORT

 

President Roy presented the President's Report (Addendum #2) (Backup)

 

 

ASNMU REPORT

 

ASNMU President Kyle Ortiz reported to the Board (Addendum #3) (Backup)

 

 

CAMPAIGN FOR NORTHERN REPORT

 

Executive Director of Alumni and Development Martha Van Der Kamp and Director of Development Operations Virginia Zinser presented a report on the Campaign for Northern Michigan University.  Ms. Van Der Kamp outlined the reorganization that has taken place in Alumni and Development as a result of budget reductions.  Ms. Zinser gave an update on the Capital Campaign, noting a current total of $36,636,624 in gifts and pledges. 

 

COMMITTEE REPORTS

Academic Affairs

 

Mr. Weber reported on the Academic Affairs Committee meeting which was held earlier today (Addendum #4) (Backup)

 

Finance

 

Mr. Benedict reported on the Finance Committee meeting which was held earlier today (Addendum #5) (Backup)

 

Executive

 

Mr. Holman reported on the Executive Committee meeting which was held yesterday for the purpose of presidential assessment (Addendum #6) (Backup).

 

 

 

TECHNOLOGY UPDATE

 

Mr. Gavin Leach, with the assistance of Director of Technical Services Dave Maki and Controller Sandra Haavisto, made a presentation on major improvements in technology at NMU including wireless technology, Banner implementation, and other financial and administrative systems.  (Backup)

 

 

ANNOUNCEMENT OF CLOSED SESSION TO BE HELD IN CONNECTION WITH THE THURSDAY-FRIDAY, OCTOBER 9-10, 2003, REGULAR SESSION OF THE BOARD

 

President Roy made this announcement for the public record. 

 

 

INDIVIDUAL REQUESTS TO ADDRESS THE BOARD

 

Ms. Grundstrom reported that there has been one request to address the Board from a student – Ms. Rachel Melnick.  Ms. Melnick spoke to the Board in support of Public Broadcasting at NMU. 

 

 

BOARD OF TRUSTEES MEETING SCHEDULE FOR CALENDAR YEAR 2004

 

Ms. Grundstrom announced that the 2004 proposed meeting schedule, which was presented at the May Board meeting, is included in the Formal Recommendations, F.1. 

 

 

ACTION ON FORMAL RECOMMENDATIONS

 

            It was moved by Ms. Lukens, seconded by Mr. Weber, and unanimously supported by the Board of Trustees to approve the Formal Recommendations. (Backup)

 

 

ADJOURNMENT

 

Chair Campbell adjourned the meeting at 12:33 p.m.

 

 

Respectfully submitted,

 

 

___________________________________

­­­­­­­­­­­­­­­­­­­­­­­Pamalene R. Grundstrom

Secretary of the Board