Off-Site New Hire

I-9 Instructions for Designated Representative

Completion of the I-9 Form

We would be very appreciative if you could act as our representative to examine the employment identification papers for a new Northern Michigan University employee.  Because US Citizenship and Immigration Services (USCIS) require us to verify the right of our employees to work in the US, we are asking you to serve as our representative by examining the new hire’s documentation and signing the attached USCIS Form I-9.

Please find attached the I-9 and the confirmation form.  Please verify that the employee has completed section 1 of the I-9 Form prior to completing section 2.  The employee must present to you a suitable set of identification papers as given on the “List of Acceptable Documents” page.  This page can be found on our website at

 The employee can present either:

  1. Any one document from List A; or
  2. Two documents, one from List B (identity) and one from List C (eligibility).

The section that we need you (our representative) to complete is “Section 2.  Employer Review Verification.  There are spaces to indicate which document, or documents, were presented to you and their associated information.  This includes the Document Title, Issuing authority, Document Number and Expiration (if any).  Please note: view only original documents.  Faxes, photocopies, and laminated social security cards are unacceptable documents.

We also need for you to complete the CERTIFICATION section of the I-9 Form.  Please complete the Certification section as follows:

Date the “employee began employment on” with the current date.

  1. Sign and print the Authorized Representative section.
  2. Leave blank the Business or Organization Name, which will be NMU.
  3. Fill in the date with the current date.

 Finally, we ask that you complete the attached confirmation form.

 If you have questions, please contact Human Resources at (906) 227-2330 at Northern Michigan University.

Thank you for your consideration as acting as our representative.

Human Resources
Northern Michigan University
1401 Presque Isle Avenue
Marquette, MI  49855

NOTE:  Employee needs to fax the completed I-9 to (906) 227-2334 and mail the original.