[{"command":"insert","method":"replaceWith","selector":"#div_procedure","data":"\u003Cdiv id=\u0022div_procedure\u0022\u003E\n \u003Ch3\u003EKey Control Policy\u003C\/h3\u003E\n \u003Cdiv class=\u0022text-card\u0022\u003E\n \u003C!-- \u003Cp class=\u0022h5\u0022\u003EProcedure\u003C\/p\u003E --\u003E\n \u003Cdiv\u003E\u003Cp\u003E\u003Cstrong\u003EPossession Of Keys\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003EIndividual Office Keys: (Opens interior office doors).\r\n\t\u003Col\u003E\r\n\t\t\u003Cli\u003EThe individual assigned to the office.\u003C\/li\u003E\r\n\t\t\u003Cli\u003EThe appropriate Department Head.\u003C\/li\u003E\r\n\t\u003C\/ol\u003E\r\n\t\u003C\/li\u003E\r\n\t\u003Cli\u003EExterior Door Keys: (Opens exterior door to a specific building).\r\n\t\u003Col\u003E\r\n\t\t\u003Cli\u003EIndividuals assigned office space in the building who require after hours access on a routine basis.\u003C\/li\u003E\r\n\t\t\u003Cli\u003EDepartment Heads with offices in the building.\u003C\/li\u003E\r\n\t\u003C\/ol\u003E\r\n\t\u003C\/li\u003E\r\n\t\u003Cli\u003EBuilding Master Keys: (Opens both interior and exterior doors to a specific building).\r\n\t\u003Col\u003E\r\n\t\t\u003Cli\u003EDeans or Directors whose responsibilities require access to all areas of a specified building.\u003C\/li\u003E\r\n\t\t\u003Cli\u003ECertain other administrators who require access to a specific building.\u003C\/li\u003E\r\n\t\t\u003Cli\u003EPresident\u0026#39;s Council Member or designate who may have the need to for access to areas within their responsibility.\u003C\/li\u003E\r\n\t\t\u003Cli\u003ESpecified maintenance personnel.\u003C\/li\u003E\r\n\t\t\u003Cli\u003EPublic Safety personnel.\u003C\/li\u003E\r\n\t\u003C\/ol\u003E\r\n\t\u003C\/li\u003E\r\n\t\u003Cli\u003EOther Master Keys: (Opens both exterior and interior doors to a series of buildings or areas on the system).\r\n\t\u003Col\u003E\r\n\t\t\u003Cli\u003ESpecified maintenance personnel.\u003C\/li\u003E\r\n\t\t\u003Cli\u003EPublic Safety personnel.\u003C\/li\u003E\r\n\t\t\u003Cli\u003EOther individuals who have the right and need for such a key. Must be approved by the appropriate President\u0026#39;s Council Member.\u003C\/li\u003E\r\n\t\u003C\/ol\u003E\r\n\t\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003EAuthorization Process\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003EDepartment heads may request and approve the issuance of keys for individual offices within their department.\u003C\/li\u003E\r\n\t\u003Cli\u003EDepartment Heads may request and approve the issuance of keys for labs or classrooms under their supervision of the requesting individual within their department.\u003C\/li\u003E\r\n\t\u003Cli\u003EDeans or Directors may request and approve the issuance of keys for outside doors for buildings within their division.\u003C\/li\u003E\r\n\t\u003Cli\u003EThe Director of Facilities may request and approve the issuance of keys to specified maintenance personnel.\u003C\/li\u003E\r\n\t\u003Cli\u003EThe Director, Public Safety may request and approve the issuance of keys to designated Public Safety personnel or police officers.\u003C\/li\u003E\r\n\t\u003Cli\u003EPresident\u0026#39;s Council Members may request and approve the issuance of keys within the system for their respective division.\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003EProcedure For Requesting Keys\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003ELog into MyNMU Employee Services Tab. Select the \u0026quot;Key and Electronic Building Access Requests\u0026quot; through the Safety Department Services Section.\u0026nbsp;\u003C\/li\u003E\r\n\t\u003Cli\u003EEither the individual desiring a key, a supervisor, or a person designated by the supervisor\u0026nbsp;will fill out the form. After completing the form and pressing \u0026quot;Submit Request\u0026quot; it is forwarded automatically\u0026nbsp;to the Department Head.\r\n\t\u003Col\u003E\r\n\t\t\u003Cli\u003EIf the Department Head approves, the form will be forwarded automatically as follows:\r\n\t\t\u003Col\u003E\r\n\t\t\t\u003Cli\u003EInterior office keys - Director, Public Safety.\u003C\/li\u003E\r\n\t\t\t\u003Cli\u003EExterior door keys - Appropriate Dean or Director.\u003C\/li\u003E\r\n\t\t\t\u003Cli\u003EBuilding Master Keys - Appropriate Dean or Director.\u003C\/li\u003E\r\n\t\t\u003C\/ol\u003E\r\n\t\t\u003C\/li\u003E\r\n\t\t\u003Cli\u003EIf the Dean or Director approves, the form will be forwarded as follows:\r\n\t\t\u003Col\u003E\r\n\t\t\t\u003Cli\u003EExterior door keys - Director, Public Safety.\u003C\/li\u003E\r\n\t\t\t\u003Cli\u003EBuilding Master Key - Vice President\u003C\/li\u003E\r\n\t\t\u003C\/ol\u003E\r\n\t\t\u003C\/li\u003E\r\n\t\t\u003Cli\u003EIf the Vice President approves, the form will be forwarded to the Director, Public Safety.\u003C\/li\u003E\r\n\t\u003C\/ol\u003E\r\n\t\u003C\/li\u003E\r\n\t\u003Cli\u003EUpon receiving the request, the Director, Public Safety will determine if the key issuance falls within the guidelines established by this policy.\r\n\t\u003Col\u003E\r\n\t\t\u003Cli\u003EIf it does not, the request will not be authorized and will be returned to the Department Head.\u003C\/li\u003E\r\n\t\t\u003Cli\u003EIf it does, the request will be authorized, and the Trades and Utilities Department will be issued a key blank with instructions to make the key.\u003C\/li\u003E\r\n\t\t\u003Cli\u003EWhen completed, the key will be returned to Public Safety. The individual will be notified to pick up the key.\r\n\t\t\u003Col\u003E\r\n\t\t\t\u003Cli\u003EAn issuance receipt will be signed and maintained at Public Safety.\u003C\/li\u003E\r\n\t\t\t\u003Cli\u003EThe individual will also be provided with an instruction sheet regarding duplication, lost, stolen, and return of keys.\u003C\/li\u003E\r\n\t\t\u003C\/ol\u003E\r\n\t\t\u003C\/li\u003E\r\n\t\u003C\/ol\u003E\r\n\t\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003EReturning Keys\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003EWhen terminating employment, keys will be returned to Public Safety prior to the exit interview. The issuance receipt will be cleared and a copy returned to the individual. The returned keys will be placed in inventory.\r\n\t\u003Col\u003E\r\n\t\t\u003Cli\u003EIf the keys are not returned, arrangements will be made for Public Safety to retrieve the issued keys.\u003C\/li\u003E\r\n\t\t\u003Cli\u003EIf the keys cannot be recovered, arrangements will be initiated to have the affected area recored, if appropriate. The Director, Public Safety will determine if an area must be recored based on security considerations. The cost associated with the recoring and affected area will be charged to the responsible department.\u003C\/li\u003E\r\n\t\u003C\/ol\u003E\r\n\t\u003C\/li\u003E\r\n\t\u003Cli\u003EWhen transferring to another area of the University, an employee will return all keys which are no longer needed to Public Safety.\r\n\t\u003Col\u003E\r\n\t\t\u003Cli\u003EPublic Safety will verify the need for all keys retained by the transferred employee.\u003C\/li\u003E\r\n\t\t\u003Cli\u003EUpon receipt of the \u0026quot;Old\u0026quot; keys, the new \u0026quot;Key Request\u0026quot; form, the approved keys for the position will be issued.\u003C\/li\u003E\r\n\t\u003C\/ol\u003E\r\n\t\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003ELost Keys\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003EIf a key is lost, it must be reported to Public Safety and the Department Head immediately. There will be a service fee for replacement of lost keys. The feel will be the actual cost for parts and labor associated with making the replacement key.\u003C\/li\u003E\r\n\t\u003Cli\u003EA request for issuance will be required for lost keys.\u003C\/li\u003E\r\n\t\u003Cli\u003EIf a lost key is later found it must be returned to Public Safety and the individual will receive a refund on the service fee.\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003EStolen Keys\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003EIf a key is stolen, it must be reported to Public Safety and the Department Head immediately. A detailed report must be filed at Public Safety documenting the circumstance of the theft. There is no charge for replacement of a stolen key.\u003C\/li\u003E\r\n\t\u003Cli\u003EA request for issuance will not be required for stolen keys.\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003EBroken Keys\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003EIf a key is broken, the pieces must be returned to Public Safety.\u003C\/li\u003E\r\n\t\u003Cli\u003EA new key will be issued after verification. A request for issuance will not be required for broken keys. There is no charge for the replacement of broken keys.\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003ERequests for Core Changes\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003ERequests to have the core changed on a lock must be approved by the Department Head and submitted to the Director, Public Safety.\u003C\/li\u003E\r\n\t\u003Cli\u003EIf approved by the Director, Public Safety, the work order will be submitted to the Trades and Utilities Department.\u003C\/li\u003E\r\n\t\u003Cli\u003EWhen cores are changed, the requesting Department Head must submit the appropriate key issuance request.\u003C\/li\u003E\r\n\t\u003Cli\u003EIf the core change is authorized, the requesting department will be charged for the parts associated with the change.\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003EUnauthorized Possession, Transfer, Loan or Duplicating\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003EAny employee found in possession of an unauthorized key, who transfers a key, loans or duplicates any issued key will be subject to appropriate disciplinary action.\u003C\/li\u003E\r\n\t\u003Cli\u003EUnauthorized keys will be confiscated and returned to Public Safety.\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003EInternal Security\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003EThe Department of Public Safety will maintain all key blanks and inventory\/issue receipts.\u003C\/li\u003E\r\n\t\u003Cli\u003EIn addition, keys which are no longer required will be maintained in inventory at Public Safety.\u003C\/li\u003E\r\n\t\u003Cli\u003EIf a requested key is in inventory, a blank will not be cut. The inventory key will be issued to the authorized individual.\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003EPart-time Employees\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003EUnder normal circumstances, there should not be a need for issuing a key(s) to part-time employees. If there is a need for a part-time employee to have a key issued in their name, the key must be requested by the appropriate President\u0026#39;s Council member or designate.\u003C\/li\u003E\r\n\t\u003Cli\u003EAll part-time employees must return keys to Public Safety at the end of their employment.\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003EStudent Employee Keys\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003EKeys will not be issued to student employees under this policy.\u003C\/li\u003E\r\n\t\u003Cli\u003EHowever, a department head my request a key(s) as a department key for temporary issuance to student employees. These keys will be issued to the Department Head and are the responsibility of the Department Head. These keys should be issued on an \u0026quot;as needed basis: and are not intended for permanent issuance.\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\r\n\u003Cp\u003E\u003Cstrong\u003EResidence Hall and University Housing Keys\u003C\/strong\u003E\u003C\/p\u003E\r\n\r\n\u003Col\u003E\r\n\t\u003Cli\u003EKeys to individual rooms and apartments are not covered by this policy. These keys are controlled by the Vice President for Student Affairs or the Director of Housing and Residence Life.\u003C\/li\u003E\r\n\t\u003Cli\u003EAt the discretion of the Vice President for Student Affairs, all other keys used within the Auxiliary Service Buildings may be issued in accordance with this policy.\u003C\/li\u003E\r\n\u003C\/ol\u003E\r\n\u003C\/div\u003E\n \u003C\/div\u003E\n\u003C\/div\u003E\n","settings":null},{"command":"redirect","url":"#procedure_anchor"}]