Transfer of University Historical Records to Archives Policy
| Date Approved: | 4-8-2019 |
| Last Revision: | 4-8-2019 |
| Last Reviewed: | 4-8-2019 |
| Approved By: | President |
| Oversight Unit: | RECORDS |
| Attached form file: | Reappraisal-Transfer of Historical University Records to Archives.docx |
| This policy has a related procedure. Click to view the procedure below. |
Purpose
Primary: To establish a clear differentiation between records that require a Freedom of Information Act (FOIA) request and records that are available for public access.
Secondary: To establish a criteria and procedure for transferring historical university records from Records Management to the Archives.
Applicability
All university staff, faculty, students, and visitors.
Policy
Records originating from the university that are sent to Records Management for storage will, by default, require a FOIA for public access.
Stored university records that meet certain criteria and that are reviewed following an approved process are eligible for reappraisal and transfer from Records Management to the university Archives, where they will be available to the public without a FOIA request.
This policy will support the mission of the Archives to document, share, and preserve the historical records of Northern Michigan University.