Requests for Purchasing Cards

Date Approved:10-17-2005
Last Revision:2-28-2020
Last Reviewed:2-27-2020
Approved By:President
Oversight Unit:PURCHASING
This policy has a related procedure. Click to view the procedure below.
Purpose

To provide guidance to Faculty and Staff in use of the Purchasing Card.

Applicability

All faculty and staff.

Policy

The University provides purchasing cards as an alternative to purchase items.


Requests for Purchasing Cards

Procedure

The standard purchasing card single transaction limit will be $2,500 for goods, services and travel arrangements. The monthly purchasing limit will be based on departmental need. The maximum monthly purchasing limit will be $5,000 unless special approval has been obtained from the Purchasing Department. It is the card holder's responsibility to ensure that sufficient funds are available to cover all charges. The billing address for the purchasing card will be the individual's name, his or her department's name and the university address (1401 Presque Isle Avenue, Marquette, MI  49855).

All orders are to be shipped to:
Northern Michigan University
Central Receiving
2073 Sugarloaf Avenue
Marquette, Michigan 49855

Purchasing cards are available for departmental use as an alternative to processing purchase requisitions. If your department is interested in acquiring a credit card, please contact the Purchasing Department at 227-2360. You can also view the Commercial Card Agreement on the Purchasing Department website. Once the agreement has been completed, it should be sent to the Controller's Office. The Controller's Office will review the form and contact the applicant to set up a training session on the proper use of the card. Upon completion of training, the application will be sent to the Purchasing Department for processing. After the card is ordered, it will arrive within 7-10 business days. The applicant will be contacted when their card is ready to be picked up.