The following Expectations and Communication with Campus were agreed upon by the members of the Strategic Planning and Budgeting Advisory Committee at its April 6, 2016 meeting.
Expectations
- All members have equal voices
- All members are entitled to full and free discussion of issues
- Members must not attack or question the motives of other members
- Respect subcommittee product
- Be prepared
- Don’t interrupt speakers
- Comfortable environment that supports basic needs for pie
- Stay on task
- Own your role to be a conduit of information and ideas
- Celebrate our successes
- Have fun
- Stay focused on practical solutions that can make positive change
- Accommodate different communication and learning styles
- Build time for thoughtful reflection
-
Do not make laptop use/cell phone use a distraction
Communication with Campus
- Gallery for observers
- Agenda shared with campus in advance
- Not the Share site (except as repository)
- Announcement in Connect
- Forum/town hall, depending on topic and nature of conversation
- Consciously including those who don’t have regular access to computers
- Posted meeting schedule (year in advance)
- Students may appreciate video (1 or 2 as examples of process, then continue with minutes); MediaSite recordings
- Limit videos so that it doesn’t inhibit conversation or brainstorming
- Minutes
- Email address designated for this committee so that comments can be directed to committee (to co-chairs)
- Clear communication of context (e.g., debate and vetting of issues, not final decisions)
- Human opportunities to introduce committee to campus – ambassador
- Ambassador invitation
- Share list of committee members (will be listed on Strategic Planning website)