Records Management will assist in the destruction of confidential records that are stored in your department. NMU employs Marquette County Solid Waste Authority's FREE Confidential Document Destruction service to ensure privacy protected destruction. The destruction of records is offered to all departments to help with the security of those documents, open up storage space, and eliminate the time-consuming task of shredding. The boxes are shelved in a temperature-controlled environment within a facility that has restricted access.
Records that have been stored in the Records Center also need to be destroyed, periodically, once their retention period has been met. When stored records/documents have met their retention end date, your department will be contacted for approval to confidentially destroy those documents and also provide the information necessary to make that decision.
To have records (that have been stored in your department) destroyed (whether confidential or not):
- All documents and files will need to be sent to the Records Center in cardboard boxes. Copy paper boxes or used banker boxes work best because of their size. You will need to remove all paperclips, binder clips, 3-ring binders along with any metal or plastic items (staples are okay). Do not send any forms of media, such as: floppy discs, CD's, DVD's or VHS tapes. If you need to destroy any media, please contact the Records Center for assistance.
- Complete and Submit the following forms.
- Confidential Record Destruction form at the bottom of this page to notify the Records Center.
- Warehouse Services Work Request, to notify the Warehouse for pickup and delivery.
- Allow a few days for pickup.