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- An institution must enter into a written program participation agreement with the Department of Education in order to participate in any Title IV, HEA program (other than the LEAP and NEISP programs).
- The written program participation agreement requires that the university, among other things:
- (1) Maintain procedures for efficient administration of funds;
- (2) demonstrate financial responsibility and administrative capability;
- (3) make voter registration forms widely available to enrolled students at the institution (either by email or regular email);
- (4) if institution advertises job placement rates to attract students, make available most recently available employment statistics and state licensing requirements,
- (5) if institution participates in the FFEL or Direct Loan programs, inform of state grant assistance
- (6) certify that it has a drug abuse prevention program available to everyone, a campus security policy, and that it is in compliance with athletic program participation rate and financial support data
- Under the written program participation agreement the university is prohibited from engaging in the following activities:
- (1) Charging students fees for processing program eligibility applications, forms or data;
- (2) knowingly employing or contracting with individuals or entities in any capacity involving administration of HEA programs if they have been found to have committed fraud or other violations involving federal/state/local funds;
- (3) penalizing or denying students access because of inability to meet financial obligations resulting from delays in disbursement due to program compliance requirements or institutional delays; and
- (4) providing a commission/bonus to any person or entity engaged in any student recruiting, admission activities, or award decision-making based on success in securing enrollments or financial aid.
- Use of a third party servicer does not relieve the university of the compliance requirements under this part.
- Records related to this agreement should be retained 3 years in accordance sec. 86.103.
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