Moving Expense

Date Approved:2-2-2000
Last Revision:9-20-2019
Last Reviewed:9-20-2019
Approved By:President
Oversight Unit:FINANCE & ADMIN, VICE PRES
This policy has a related procedure. Click to view the procedure below.
Purpose

To control payment of relocation expenses for newly hired regular full-time salaried employees.

Applicability

All faculty, staff, and prospective full-time salaried employees

Policy

University departments may authorize payment of relocation expenses for newly hired regular full-time salaried employees.  The new hire must be relocating from more than 100 miles away from Marquette, Michigan. The University department and/or division is responsible for the funding of the relocation reimbursement.  The department can authorize up to 5% of the starting base salary. In special circumstances and where budget resources are available, a payment over 5% can be authorized by the divisional vice president or the president.  Copies of receipts are needed to support all expenses except mileage and meals.

Moving expenses are taxable to the individual and payment is limited to the following items:

  • Transportation of household goods and personal effects to include three round trips for the use of a personal vehicle at the approved IRS rate at the time of travel.

  • Cost of a moving van and related charges such as gas, packaging materials, and tolls

  • Travel by the most direct route from principal residence to Marquette

  • Travel including lodging in route and one night stay in Marquette upon arrival