Debt Hold System

Date Approved:4-10-1987
Last Revision:4-10-1987
Last Reviewed:4-10-1987
Approved By:President
Oversight Unit:CONTROLLERS OFFICE
Purpose

To establish guidance for limiting services from individuals with past due accounts.

Applicability

All Faculty, Staff, and Students

Policy

Accounts written off will be transferred to a Debt Hold System. The debt hold system is used to place a "hold" on the student's records. The system prevents individuals owing money to the University from re-enrolling or obtaining transcripts, diplomas and other services.

The system will maintain pertinent information on the written off account. A file for each account supporting the University's claim for the unpaid balance will be assembled and maintained as part of the system. These debts are maintained on file as long as practical.

The University’s Financial Services will periodically review all accounts being worked by collection agencies. Each collection agency may be requested to provide the University with an annual report of progress on accounts being worked.