DeVos Art Museum Acquisitions
|Oversight Unit:||ART & DESIGN, SCHOOL OF|
|Attached form file:||DeVos Art (1).pdf|
|This policy has a related procedure. Click to view the procedure below.|
The DeVos Art Museum (the Museum) at Northern Michigan University (NMU) Collection Management Policy establishes policies for the acquisition, deaccession, loan, care and use of the collections of the Museum. The policies of the Museum shall exist within those of NMU, State or Federal law and statues of regulation under which the Museum is legally or ethically bound to operate.
NMU is vested with the ultimate responsibility for the safety and maintenance of the museum‐quality collections that it owns. The Museum collection is part of the collections at NMU. It is the policy of NMU to charge the staff of the Museum, under authority of the Associate Dean/Director of the School of Art and Design and the Dean of the College of Arts and Sciences, with the primary functions of collecting, researching, interpreting, exhibiting, preserving, maintaining, and caring for NMU’s fine art and related historical collections, according to the highest museum standards and ethics possible.
Acquisition refers to the act of gaining possession of an object by transferring ownership of the object to the museum. Accession is the term that defines the process by which an object is legally added to the Museum’s permanent collection. The Museum seeks to add significant works to the permanent collection from the areas outlined above as well as significant works from other periods and cultures.
DeVos Art Museum Acquisition Procedure
A. Criteria for Acquisitions
• The relevance of the object to the mission of the Museum and NMU.
B. DeVos Art Museum Permanent Collection Committee
C. Accession Procedures
1. Permanent Collection Gifts and Bequests
The Museum Director will meet with the DeVos Art Museum Permanent Collection Committee and make a recommendation. Once a decision is reached the donor will be notified within 60 days of the decision.
If the committee moves to accept the gift, the Museum’s Development Officer from the NMU Foundation and the Director of Facilities will be notified of the intent to accept. A Property Donation Form will be drafted and signed by the donor the within 60 days of the decision. The Museum Director will send the Property Donation Form through the proper channels to be countersigned (Associate Dean/Director of the School of Art, Dean of the College of Arts and Sciences, Safety Director, Vice President, Board of Trustees). The Museum Director will then make arrangements for transport of the object to the Museum; the donor will pay for shipping costs. Once received, the Museum Director will assign the object an accession number, affix the number to the object and create a database record of the object as well as a paper‐based object file to contain information related to the object.
In the case of bequests received in memoriam, the Museum Director, with the executor of the estate, will follow the same procedure as outlined above.
For campus‐wide art purchases not initiated by the Museum Director, see Appendix II.
4. Study Collection
The Study Collection allows the Museum to offer materials used in educational programming that can be handled by visitors with certain restrictions, determined by the Museum Director. Objects in the Study Collection will be made up of materials that are inappropriate for the permanent collection, typically because they are not considered to be authentic but which still embody the aesthetic of genuine items (i.e. a reproduction manufactured for popular consumption) or materials that are authentic but not sufficiently high quality for the permanent collection. The Study Collection is considered expendable and may eventually be damaged or rendered unusable through use. The standard of care is the same for any other educational materials, but items will not be insured under the Museum’s fine arts insurance policy.
5. Asset Collection