DeVos Art Museum Deacessions
|Oversight Unit:||ART & DESIGN, SCHOOL OF|
|Attached form file:||DeVos Art (1).pdf|
|This policy has a related procedure. Click to view the procedure below.|
The DeVos Art Museum (the Museum) at Northern Michigan University (NMU) Collection Management Policy establishes policies for the acquisition, deaccession, loan, care and use of the collections of the Museum. The policies of the Museum shall exist within those of NMU, State or Federal law and statues of regulation under which the Museum is legally or ethically bound to operate.
NMU is vested with the ultimate responsibility for the safety and maintenance of the museum‐quality collections that it owns. The Museum collection is part of the collections at NMU. It is the policy of NMU to charge the staff of the Museum, under authority of the Associate Dean/Director of the School of Art and Design and the Dean of the College of Arts and Sciences, with the primary functions of collecting, researching, interpreting, exhibiting, preserving, maintaining, and caring for NMU’s fine art and related historical collections, according to the highest museum standards and ethics possible.
NMU maintains other collections, including the Central Upper Peninsula and NMU Archive, the Provost Collection of Student Art, the Special Collections of Olson Library and the Upper Peninsula Beaumier Heritage Center. These areas maintain their own policies and collections records, separate from the DeVos Art Museum. However, the DeVos Art Museum will, to the extent possible, advise, assist, and collaborate with faculty and staff responsible for the other NMU collections, but the DeVos Art Museum’s primary responsibility is for fine art and related historical items.
Deaccession is the term that defines the process by which an art object is legally and permanently removed from the collection. Disposition is the method by which the removal is accomplished. A key function of the Museum is to acquire works of art and to maintain them for posterity, thus it considers deaccessions with utmost seriousness. However, it recognizes that there are circumstances when deaccessioning is necessary, as outlined below. Following the standards of the American Association of Museums and the Association of Art Museum Directors, deaccessioning will not be regarded as a means to provide extra funding for the Museum. The deaccession process shall be cautious, deliberate, scrupulous, and solely for the advancement of NMU and the DeVos Art Museum’s mission.
DeVos Art Museum Deacessions Procedure
A. Criteria for Deacessions
• Retention of the object would be inconsistent with the Museum’s mission, collecting policy and character of the existing collection;
B. Procedures for Deaccessions
Deaccessioned objects will first be offered to another NMU collection. If it is not transferred within NMU, it will then be offered to another Museum or tax‐ exempt educational/cultural institution through transfer, exchange, gift or sale. Deaccessioned objects not disposed of in this manner normally shall be sold at advertised public markets. In keeping with its policy of full disclosure, the Museum will, when selling a work in a public market, identify it as being sold by the DeVos Art Museum for its acquisition fund. The provenance of the work names the donor and gives its history unless the work was donated anonymously or with a request for anonymity, or unless such a request is made by the donor or donor’s estate on notification of the proposed deaccession. Funds received from the sale of deaccessioned objects from the Museum shall be used solely for the care and conservation of, or acquisitions for, the permanent collection of the Museum. Exceptions to this provision shall require specific authorization from the President of NMU.
Objects that will be sold, exchanged, or transferred which, in the best estimation of the Museum, have a value over $1,000 will be appraised by an outside appraiser at the expense of the Museum.
A permanent record of the conditions and circumstances under which objects are deaccessioned and disposed of will be made and retained by the Museum. A list of deaccessions will be included in the Museum’s annual report and reported directly to the Associate Dean/Director of the School of Art, the Dean of Arts and Sciences and the President.