Proposal Development & Submission Resources

NMU's Office of Sponsored Programs (OSP) is here to help faculty, staff, and students develop proposals for external funding. We also provide assistance to sabbatical applicants in preparing and processing applications for external funding. Moreover, our office is required to review, approve, and submit all external award applications. 

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STEP 1: DEVELOP CONCEPT PAPER OR ABSTRACT TO INCLUDE:

  • Need/problem to be addressed
  • Project objectives
  • Project activities
  • Timeline
  • Estimated cost
  • Identification of necessary institutional resources (space, equipment, data)

STEP 2: DEPARTMENT/DIVISION HEAD REVIEWS CONCEPT PAPER/ABSTRACT

  • Discuss project alignment with NMU mission
  • Request written preliminary approval to proceed with project

STEP 3: IDENTIFY FUNDING OPPORTUNITIES

  • PI requests meeting with ORSP
    • If funding opportunity has been identified, the PI contacts ORSP to review opportunity guidelines, terms sand conditions regarding:
      • Institutional eligibility
      • Institutional fitness (sponsor terms & conditions)
    • If funding opportunity has NOT been identified, ORSP assists with:
      • GrantForward registration/search
      • Concept paper refinement
      • Communication with sponsor

STEP 4: TIMETABLE & RESOURCE IDENTIFICATION

  • PI meets with ORSP to establish submission timeline
    • PI & ORSP identify roles, tasks, submission resources and responsibilities
  • Identification of resources needed for project execution
    • Required matching funds or effort
    • Space allocation
    • Equipment allocation or purchase
    • IT effort for specialized purchases and implementation
    • Research compliance (IRB, IACUC, FCOI, etc.)
    • Legal review of IP terms
    • Licensing or other liability considerations requiring opinions from NMU counsel

STEP 1: DRAFT PROJECT NARRATIVE AND BUDGET

  • PI drafts project narrative in accordance with agreed upon timeline
  • ORSP completes and/or provides:
    • Application checklist
    • Draft budget
    • Template for NMU Letters of Commitment (if necessary)
    • Review of sponsor guidelines, webinars, listservs, prior awardees
    • Templates for supplementary documents (biosketches, FEOR, C&P, etc.)

STEP 2: REVIEW OF DRAFT PROPOSAL

  • PI contacts colleagues for peer review/feedback
  • ORSP completes review/provides feedback
  • ORSP identifies external review consultant (if available and as funding permits)
  • ORSP arranges consult with NMU grant accountant
  • ORSP arranges consult with Institutional Effectiveness (if relevant)

STEP 1: APPLICATION PACKAGE COMPLETION AND APPROVALS

  • PI executes applicable review edits
  • PI completes edits to required application supplementary documents as per task and timeline schedule
  • ORSP monitors:
    • Application checklist completion
    • Budget approval
    • Collaborator communication and document completion
    • Proposal narrative and supplementary document compliance
    • Institutional approvals

STEP 2: SUBMISSION

  • PI completes final proposal edits in accordance with timeline
  • ORSP compiles application documents and executes submission as per sponsor requirements
  • ORSP tracks submission approvals
  • PI and ORSP monitor award decision (contingent upon sponsor protocols)
  • LEGAL NAME AND ADDRESS OF NMU: Northern Michigan University, 1401 Presque Isle, Marquette, MI 49855-5301
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