Proposal Development & Submission - Research and Sponsored Programs

STEP 1: DEVELOP CONCEPT PAPER OR ABSTRACT TO INCLUDE:

• Need/problem to be addressed
• Project objectives
• Project activities
• Timeline
• Estimated cost
• Identification of necessary institutional resources (space, equipment, data)

STEP 2: DEPARTMENT/DIVISION HEAD REVIEWS CONCEPT PAPER/ABSTRACT

• Discuss project alignment with NMU mission
• Request written preliminary approval to proceed with project

STEP 3: IDENTIFY FUNDING OPPORTUNITIES

• PI requests meeting with ORSP
  • If funding opportunity has been identified, the PI contacts ORSP to review opportunity guidelines, terms sand conditions regarding:
    • Institutional eligibility
    • Institutional fitness (sponsor terms & conditions)
  • If funding opportunity has NOT been identified, ORSP assists with:
    • GrantForward registration/search
    • Concept paper refinement
    • Communication with sponsor

STEP 4: TIMETABLE & RESOURCE IDENTIFICATION

• PI meets with ORSP to establish submission timeline
  • PI & ORSP identify roles, tasks, submission resources and responsibilities
• Identification of resources needed for project execution
  • Required matching funds or effort
  • Space allocation
  • Equipment allocation or purchase
  • IT effort for specialized purchases and implementation
  • Research compliance (IRB, IACUC, FCOI, etc.)
  • Legal review of IP terms
  • Licensing or other liability considerations requiring opinions from NMU counsel

STEP 1: DRAFT PROJECT NARRATIVE AND BUDGET

• PI drafts project narrative in accordance with agreed upon timeline
• ORSP completes and/or provides:
  • Application checklist
  • Draft budget
  • Template for NMU Letters of Commitment (if necessary)
  • Review of sponsor guidelines, webinars, listservs, prior awardees
  • Templates for supplementary documents (biosketches, FEOR, C&P, etc.)

STEP 2: REVIEW OF DRAFT PROPOSAL

• PI contacts colleagues for peer review/feedback
• ORSP completes review/provides feedback
• ORSP identifies external review consultant (if available and as funding permits)
• ORSP arranges consult with NMU grant accountant
• ORSP arranges consult with Institutional Effectiveness (if relevant)

STEP 1: APPLICATION PACKAGE COMPLETION AND APPROVALS

• PI executes applicable review edits
• PI completes edits to required application supplementary documents as per task and timeline schedule
• ORSP monitors:
  • Application checklist completion
  • Budget approval
  • Collaborator communication and document completion
  • Proposal narrative and supplementary document compliance
  • Institutional approvals

STEP 2: SUBMISSION

• PI completes final proposal edits in accordance with timeline
• ORSP compiles application documents and executes submission as per sponsor requirements
• ORSP tracks submission approvals
• PI and ORSP monitor award decision (contingent upon sponsor protocols)

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