UPLINK is funded by a grant from the NHPRC (National Historical Publications and Records Commission).
UPLINK Board of Directors
UPLINK’s Board of Directors is composed of members of the heritage organizations as well as members of the “service hubs” who will be digitizing records (Northern Michigan University, Michigan Tech University, and Lake Superior State University). The first board is made up of people who volunteered to join. After this initial year (2021), all organizations that are members will vote to elect the board of directors and can vote to change the bylaws.
The current members of the Board of Directors are:
- Dillon Geshel (Superiorland Library Cooperative)
- Lindsay Hiltunen (Michigan Tech University)
- Karen Kasper (Ishpeming Historical Society)
- Carol Maass (Ontonagon Historical Society)
- Marcus C. Robyns (Northern Michigan University)
- Alexandra VanDoren (Lake Superior State University)
- Erin Vanier (Michilimackinac Historical Society)
- Amanda Winnicki (Menominee County Library)
Bylaws and Policies
Links to bylaws, governance documents, and policies approved by the UPLINK Board of Directors:
Links to internal policies and procedures used by UPLINK staff:
- Appraisal and Acquisition Policy
- Collection Preparation Policy
- Transfer Policy
- Digitization Policy
- Digital Preservation Policy
- Metadata Policy
- Takedown Policy
- Inclusion on the UPLINK website as a member organization: promotes awareness of your organization and encourages people to visit your website and perhaps visit your organization in-person
- Finding aids and/or descriptions and inventories of your collections: gets the word out about your digital and your analog collections
- Free access to digitization equipment: Borrow text and photo scanners, digital cameras, and audio recorders for one month at a time. Or, come to Marquette to use an oversized book scanner and AV equipment.
- Training on digitization, metadata, copyright, and other topics: UPLINK staff can provide in-person or Zoom training to help you with your projects
- Continued maintenance of your digital collections: UPLINK maintains two back-up copies of each digital collection as well as the copy on our web server
How to Join
To join, all your organization has to do is:
- Fill out the Membership Agreement form and email or mail it to UPLINK (email and address are on the form).
- Pay a small annual membership fee. The fee is based on your organization’s annual budget so that every organization can afford to be part of UPLINK.
- Annual budget up to $1,000 = $25 annual fee
- Annual budget $1,000 - $5,000 = $50 annual fee
- Annual budget $5,000 - $50,000 = $75 annual fee
- Annual budget $50,000 and up = $100 annual fee
Making Your Collections Accessible Online
UPLINK endeavors to keep services as cheap as possible, but members do have to pay one-time fees if they want UPLINK staff to digitize their collections, create metadata, or ingest collections to the UPLINK database. See the fees page here for details.
Members can do their own digitization and metadata if desired and only pay UPLINK for ingesting collections. UPLINK staff are happy to provide any necessary training and advice! UPLINK also offers free mobile digitization equipment, and members are welcome to come and use digitization equipment at the NMU archives.
Need help funding a project? See our Training and Resources section below for information about grant opportunities. Marcus Robyns (firstname.lastname@example.org) can also provide assistance with grant applications.
Want to Get Involved?
UPLINK needs volunteers for the following committees:
- Finance Committee: serves as an advisory body to the Board of Directors. The Committee will review the financials and make recommendations to the Board concerning fees and expenditures as necessary;
- Membership Committee: promotes UPLINK to prospective member organizations and interacts with current members to gather information about their experience and needs as they relate to the long-term preservation and access to digital content;
- Appraisal and Acquisition Committee: is responsible for making decisions concerning the acquisition of material into the Network. The Committee will ensure that collections accepted for ingestion into the Network meet the minimum guidelines and requirements of the appraisal and acquisition policy;
- Technology Committee: is responsible for research and evaluation of digitization standards, equipment, software, storage, and workflows related to the long-term preservation and access to digital content;
- Educational Outreach Committee: is responsible for developing a publicity program designed to raise public awareness of the UPLINK, its services, and collection contents. The Committee will also work with educators in the region to develop lesson plans and educational activities for the region’s public schools.
Training and Resources for Heritage Organizations
- Introduction to UPLINK: the purpose of UPLINK, what services it offers, and how to join. Part of the Fall 2021 workshops.
- Preparing Collections for UPLINK: how to decide what to digitize, determining copyright status, privacy issues, digitization and description, transfer protocols. Part of the Fall 2021 workshops.
- The UPLINK Website: introduction to the UPLINK website and how to search and browse the site
- Appraisal: tips for deciding on digitization priorities
- Preparation and Transfer: how to prepare a collection for UPLINK and how to transfer it to a service hub to be digitized
- Arrangement and Description: suggestions for how to organize your collections and create descriptions that will help users to find and interpret your collections
- Privacy and Copyright: how to determine whether your collection can be digitized under privacy and copyright law
- Choosing a Rights Statement: learn about the standard rights statements that UPLINK uses and decide which you want to/can use for your collections
- Digitization: what each UPLINK service hub can digitize and tips for doing your own digitization projects
- Digital Preservation: why digital preservation matters, what UPLINK is doing to preserve your digital files, and what you can do to preserve your own digital files
Looking for ways to fund projects with UPLINK?
Check out the great resources at the Library of Michigan website! In addition to grant opportunities, they also offer consultations, training, digitization equipment, and resources on digitization and digital preservation.
The Save Michigan History grant program is another great option. It can provide up up to $2,500 for care, management, and access to archival collections as well as a consultation with a visiting archivist to help you prioritize and plan projects.