Proposal Development & Submission Resources

The NMU Office of Sponsored Programs (OSP) is here to support faculty, staff and students develop and submit proposals for external funding. We must also review, approve, and submit all external award applications. Note: NMU will be transitioning to a new electronic review and submission platform called Cayuse in January 2023. For now, follow the NMU internal proposal preparation process.

STEP 1: DEVELOP CONCEPT PAPER OR ABSTRACT TO INCLUDE:

  • Need/problem to be addressed
  • Project objectives
  • Project activities
  • Timeline
  • Estimated cost
  • Identification of necessary institutional resources (space, equipment, data)

STEP 2: DEPARTMENT/DIVISION HEAD REVIEWS CONCEPT PAPER/ABSTRACT

  • Discuss project alignment with NMU mission
  • Request written preliminary approval to proceed with project

STEP 3: IDENTIFY FUNDING OPPORTUNITIES

  • PI requests meeting with ORSP
    • If funding opportunity has been identified, the PI contacts ORSP to review opportunity guidelines, terms sand conditions regarding:
      • Institutional eligibility
      • Institutional fitness (sponsor terms & conditions)
    • If funding opportunity has NOT been identified, ORSP assists with:
      • GrantForward registration/search
      • Concept paper refinement
      • Communication with sponsor

STEP 4: TIMETABLE & RESOURCE IDENTIFICATION

  • PI meets with ORSP to establish submission timeline
    • PI & ORSP identify roles, tasks, submission resources and responsibilities
  • Identification of resources needed for project execution
    • Required matching funds or effort
    • Space allocation
    • Equipment allocation or purchase
    • IT effort for specialized purchases and implementation
    • Research compliance (IRB, IACUC, FCOI, etc.)
    • Legal review of IP terms
    • Licensing or other liability considerations requiring opinions from NMU counsel

STEP 1: DRAFT PROJECT NARRATIVE ADN BUDGET

  • PI drafts project narrative in accordance with agreed upon timeline
  • ORSP completes and/or provides:
    • Application checklist
    • Draft budget
    • Template for NMU Letters of Commitment (if necessary)
    • Review of sponsor guidelines, webinars, listservs, prior awardees
    • Templates for supplementary documents (biosketches, FEOR, C&P, etc.)

STEP 2: REVIEW OF DRAFT PROPOSAL

  • PI contacts colleagues for peer review/feedback
  • ORSP completes review/provides feedback
  • ORSP identifies external review consultant (if available and as funding permits)
  • ORSP arranges consult with NMU grant accountant
  • ORSP arranges consult with Institutional Effectiveness (if relevant)

STEP 1: APPLICATION PACKAGE COMPLETION AND APPROVALS

  • PI executes applicable review edits
  • PI completes edits to required application supplementary documents as per task and timeline schedule
  • ORSP monitors:
    • Application checklist completion
    • Budget approval
    • Collaborator communication and document completion
    • Proposal narrative and supplementary document compliance
    • Institutional approvals

STEP 2: SUBMISSION

  • PI completes final proposal edits in accordance with timeline
  • ORSP compiles application documents and executes submission as per sponsor requirements
  • ORSP tracks submission approvals
  • PI and ORSP monitor award decision (contingent upon sponsor protocols)
  • LEGAL NAME AND ADDRESS OF NMU: Northern Michigan University, 1401 Presque Isle, Marquette, MI 49855
  • CONGRESSIONAL DISTRICT: 001
  • SENATE DISTRICT: 38
  • EMPLOYER IDENTIFICATION #: 38-6029206
  • SYSTEM FOR AWARD MANAGEMENT (SAM) UNIQUE ENTITY INFORMATION (UEI): M6MUFMANCJC7
  • SYSTEM FOR AWARD MANAGEMENT REGISTRATION: Active, valid through
  • DUNS #: 073135634
  • TO WHOM CHECKS SHOULD BE MADE PAYABLE: Northern Michigan University
  • AUTHORIZED ORGANIZATIONAL REPRESENTATIVE (AOR): Gavin Leach
  • CAGE CODE: 0PUT6
  • FICE #:
  • ANIMAL WELFARE ASSURANCE #: email IACUC Chair
  • HUMAN SUBJECTS FEDERAL_WIDE ASSURANCE # (FWA):
  • INDIRECT COST RATE (IDC): 35.1%; base is Modified Total Direct Costs (MTDC) (MTDC=Salaries, Wages and Fringe)
  • IDC RATE AGREEMENT
  • IDC NEGOTIATING AGENCY: US Dept. of Health & Human Services
  • LINK TO MOST RECENT FEDERAL AUDIT
     
  • GENERAL INFORMATION
  • GUIDELINES FOR PAYING STUDENTS
    • Graduate Assistant Budget: $9,076 stipend for academic year
    • Graduate Assistant Tuition: $8,598.44
    • Student Summer Workers: Considered Temporary Labor; fringe rate of 13.7% and hourly wages paid for 8 weeks
       
  • TRAVEL-RELATED INFORMATION
    • NMU MILEAGE RATE: $0.625/mile (effective 7/1/22); NMU maintains an accountable plan for reimbursing employee travel expenses. Under Internal Revenue Service (IRS) accountable plan rules, in order for the travel expenses to be treated as reimbursements, the expenses must be considered deductible as employee business expenses, rather than personal commuting expenses.
    • TRAVEL POLICY & MEAL ALLOWANCE GUIDE
       
  • EXTRAS
  • CONTACT