UPDATE
(07-15-2024)
This form has been revised. Please proceed to https://nmu.edu/academicaffairs/student-trips-form-rev-2 to access the current revision.
Student Trips to Off-Campus Locations Report Form
Northern Michigan University faculty and staff are required to complete this Student Trips to Off-Campus Locations Report Form whenever they lead any university related overnight or day travel that includes students such as academics and clubs/organizations, etc. This form is required in order for the university to comply with the federal Clery Act if:
- For a trip to be reportable, the student trip must meet certain requirements. NMU must have control over the trip or program accommodation and any related academic space used in conjunction with the trip. Control, as defined by the Clery Act, means there is a written agreement (no matter how informal, including an email agreement) directly between the University and the end provider for use of the space even if it there is no charge to utilize the space.
- In addition, the controlled space must be used in direct support of, or in relation to, the institution’s educational purposes and frequented by students.
Some examples of a written agreement include, but are not limited to, renting hotel rooms, leasing apartments, leasing space in a student housing facility or academic space on another campus even if there is an e-mail agreement for use of space free of charge. Hostels are not normally reportable unless the written agreement gives the University control over the space within the accommodation.
- This does not include field trips or accommodations with no control or usage agreement.
Information on qualifying student trips is needed by NMU PD for follow-up with the local law enforcement agency associated with the trip location. NMU PD is required to request crime statistics from the local law enforcement agency to determine if any Clery Act qualifying crimes occurred at these locations during the time frame NMU controlled the space.
Submit this form 30 days prior to your travel. Please provide complete information. Upon returning from the event, a follow-up email will be sent to you to provide information such as individual room numbers. If you have questions, contact Deputy Chief Kenneth D. Love, Clery Compliance Officer, at 906-227-2150 or cleryofficer@nmu.edu.
Reporting Crimes Occurring on Clery Act Reportable Student Trips
Clery Act qualifying (reportable) crimes which occur in student trip utilized accommodation and/or academic space, and common areas of location(s) used to access said space, must be reported in a timely basis using the online NMU CSA Report. For additional information on Clery Act qualifying crimes, visit the Clery Crime Definitions on the NMU PD website. In the case of an emergency, dial 911.