Registration of student groups as organizations is indicative of a relationship of cooperation between the student group and Northern Michigan University. This procedure is not intended as a means of restricting the free association of students in non-registered groups.
I. Privileges of Registered Organizations
Any registered organization may, on terms and conditions more fully set forth in related policies and publications, avail itself of:
A. The use of University facilities for meetings and other activities.
B. The opportunity to conduct approved fundraising projects on campus.
C. The opportunity to participate in all-campus activities.
D. The use of an official mailing address at Northern Michigan University.
E. The opportunity to apply for funding from the Student Finance Committee for all-campus projects and/or programs.
F. The services provided for student organizations by the Center for Student Enrichment.
G. The use of a locker and/or display case in the Northern Center, to the extent that they are available.
H. The opportunity to participate in a number of campus activities, including Fall Fest, the Student Organization Leadership Retreat, Homecoming, WinterFest, the Leadership Recognition Banquet, and Summer Orientation.
I. The use of the Promotional Services department in the Center for Student Enrichment for the design of posters, table ads, North Wind ads, banners, etc.
II. Registration Requirements
It is a goal for Northern Michigan University to make the registration process for student organizations as easy as possible while at the same time preserving the integrity of student organization status. When a group of students seeks to register as a student organization, they will be asked to meet the following criteria:
A. Only student members of the Northern Michigan University community may be officers or members of registered student organizations.
B. Each registered student organization shall have at least one adviser who shall be either a member of the faculty or administrative staff of the University; exceptions may be made by the Director of the Center for Student Enrichment or his/her designee.
C. Each organization seeking registration shall submit to the Center for Student Enrichment a Student Organization Registration Form containing the following information:
1. The name of the organization.
2. The names of the organization’s contacts, their phone numbers, addresses, and email addresses.
3. The name of the adviser, and the adviser’s position with the University, telephone number, campus address, and email address.
4. A copy of the organization’s constitution, or a short statement setting forth the purpose and objectives of the local unit of the organization, and its qualifications for membership.
D. Re-registering student organizations must update their registration by the fourth week of the fall semester in order to utilize the privileges afforded to registered student organizations. To update their registration, members of a student organization will be asked to submit a Student Organization Registration Form describing only those particulars that have changed since the organization last registered.
E. Exceptions to the foregoing requirements must have the written approval of the Director of the Center for Student Enrichment or his/her designee.
F. Faculty, staff, and members of local communities are welcome as honorary or auxiliary members of student organizations. These individuals should not, however, be involved in the decision-making process of the organization or in carrying out the organization’s responsibilities.
III. Denial or Suspension of Registration
Registration of a student organization will be denied or suspended by the Director of the Center for Student Enrichment or his/her designee if the organization’s objectives and activities conflict with the educational, cultural, recreational, and social goals of the University. Such conflict shall include, by way of example, but not by way of limitation, discrimination on the basis of sex, race, creed, or natural origin, acting in furtherance of the private financial gain of an individual or group of individuals, or complicity in any violation of written policies or regulations of the University.
IV. Non-Registered Student Organizations
While certain regulations and privileges have been herein outlined for registered student organizations, it is not intended that non-registered organizations should be completely denied use of University facilities. New or informally organized student groups may utilize University facilities on a temporary basis by receiving approval to do so by the Director of the Center for Student Enrichment or his/her designee.
The Director of the Center for Student Enrichment or his/her designee will be happy to provide assistance to those groups interested in becoming registered student organizations.
Facilities Use Policy
For most purposes, University facilities are made available free of charge to student organizations for their meetings and activities. Reservations are made by completing the Activity Request Form on The Hub. Following are occasions for which student organizations normally reserve University facilities and the guidelines governing such use.
I. Conducting Meetings
A representative from a registered student organization may request Northern Center rooms, classrooms or other university facilities in order to conduct meetings. An Activity Request Form, found on The Hub, can be submitted for each meeting, or in cases where organizations are meeting on a regular basis, one form can be submitted for the entire semester. For meetings in the Northern Center, rooms can be requested for up to two semesters in advance. The university reserves the right to terminate the use of facilities privileges for reason of non-use, abuse, or failure to enforce university regulations and to reassign reserved facilities when necessary.
II. Programs and Other Single Occasion Activities
When a member of a registered student organization is completing an Activity Request Form, found on The Hub, for a program or any other single occasion activity, he/she will be asked to submit this form at least two weeks in advance of the planned activity in order to allow sufficient time for approval and preparation. This form shall contain, in addition to the information regarding the facility to be used, a description of the activity, an estimate of the maximum number of people who will attend the activity, and the admission charge, if any. Other information may be needed by the Director of the Center for Student Enrichment or his/her designee in the orderly implementation of the activity and the safety of persons in attendance.
III. Fundraising Projects
Registered organizations may conduct fundraising projects on campus only after receiving written approval. Fundraising requests are made on an Activity Request Form, found on The Hub, and approved by the Director of the Center for Student Enrichment or his/her designee.
University facilities and services may not be used for fundraising events if it appears that the funds are designed for personal use by members or for the primary benefit of commercial sponsors. For more information on fundraising activities, please refer to the Fundraising Guidelines.
Written Materials Policy
Northern Michigan University believes in the freedom of students to express opinions and communicate ideas through writing, publishing and distributing student publications and other written materials. In order to provide that freedom within an orderly framework, the following regulations are established for the distribution or sale of materials which are written, edited, published or distributed by Northern Michigan University students.
I. Within the confines of any building under university control or dedicated to the purposes or activities of the university, student publications shall be sold, picked up, passed hand-to-hand, or otherwise distributed in the following manner:
- On a free-will pick-up basis in public areas of residence halls, provided the residence hall establishes such a place.
- In public areas of University buildings other than residence halls that have been established for the distribution of student publications with representatives of those buildings. Building representatives may establish procedures for managing the distribution of materials.
Distribution requires written permission for distribution or sale with more specific information requested including the name of the individual or organization that will be distributing or selling the materials, the title or description of items being distributed, the name and telephone number of a contact person, and the desired dates, times, and locations for distribution or sale.
II. Outside the confines of University buildings, student publications shall be sold, given, picked up, passed hand-to-hand or otherwise distributed by means which do not obstruct access to, or egress from, any building or interfere with institutional programs and normal maintenance of grounds or structures under University control. Materials cannot be placed on cars, poles, posts, signs, outside walls of buildings, doors or windows.
III. Written materials cannot be posted on University property except in accordance with the Posting Materials Policy.
IV. Distribution of written materials by individuals that are not NMU students must receive approval from the Dean of Students Office.
Many student organizations conduct fundraising activities as a means for financing their other projects and events. These guidelines have been prepared in order to allow these activities to take place in a manner that does not interfere with the day-to-day operation of the University.
I. On-Campus Fundraising
A. Registered student organizations may conduct fundraising activities on campus only after receiving written approval by the Director of the Center for Student Enrichment or his/her designee.
- An organization requesting approval for a fundraising activity must submit an Activity Request Form, found on The Hub, and include the nature of the fundraising activity and any University facilities or equipment to be utilized.
- The Activity Request Form, found on The Hub, must be submitted at least two weeks in advance of the planned activity in order to allow sufficient time for approval and preparation.
B. Requirements for registered student organization on-campus fundraising activities include:
- The University normally does not assess fees for student organization use of facilities or equipment if there is no admission charge. If an activity requires special equipment set-ups, a fee may be charged to offset the costs involved.
- University facilities, equipment and services may not be used for fundraising events if it appears that the funds are designed for personal use by members or for the primary benefit of commercial sponsors.
- Approval for fundraising projects is not transferable from one student organization to another.
- Organizations which conduct fundraising projects must comply with all University, local and state regulations.
C. Registered student organizations wishing to conduct a fundraising activity in the residence halls need to be award of the following guidelines and requirements:
- In addition to completing the Activity Request Form, found on The Hub, a Residence Hall Common Area Use Application form must be completed for each residence hall in which an organization wishes to conduct its fundraising activity. Completed application forms must be submitted no later than 10 days prior to the date of the activity.
- Each Resident Director shall determine the scheduling (number, time, type, etc.) of the fundraising activities to be conducted in his/her residence hall and/or lobby area.
- Registered student organizations within a residence hall shall have priority within that hall, provided that their applications are received prior to the 10-day deadline.
- Priority for consideration from outside of each hall shall be determined by the date and time that the application was received by the Housing and Residence Life staff provided that they application is received prior to the 10-day deadline.
- A Resident Director, at his/her discretion, may consider a late application to conduct a fundraising activity in his/her residence hall in the event that no application(s) for the requested dates has been received prior to the 10-day deadline.
- A member of the organization applying for approval to conduct a fundraising activity will receive notice of approval or rejection no later than 5 days prior to the proposed date of the activity. The completed Residence Hall Common Area Use Application form must be carried by those students who conduct the fundraising activity and must be shown to any residence hall staff member who requests to see it.
- Registered student organizations who conduct fundraising activities in the residence halls are responsible for cleaning up any litter produced as a result of the activity and for replacing any furniture used to conduct the activity.
- Any registered student organization found not complying with the provisions and/or procedures outlined above may be subject to judicial proceedings as outline in the Student Code or University Ordinance. In addition, such groups may jeopardize future approval of other requests or fundraising activities in the residence halls.
II. Off-Campus Fundraising
Organizations wishing to participate in off-campus fundraising activities should contact the appropriate officials at least two weeks in advance of the date(s) intended for such activities. Advance notice is necessary to insure that proper arrangements can be made.
Organizations must also register their off-campus fundraiser with the Center for Student Enrichment through an Activity Request Form, found on The Hub.
Student-Sponsored Political Activities
The “Guidelines for Student Sponsored Political Activities on Campus” have been developed by the Center for Student Enrichment to encourage student participation in the democratic process while maintaining the University’s integrity in regard to political activity. The following guidelines are intended to fulfill this purpose by informing students of the means by which political activities may be conducted on the campus of Northern Michigan University. The guidelines are based on and serve as a summary of existing University regulations and policies. They should not be considered as replacements for or as inclusive of these regulations and policies.
I. Political Speakers
Persons speaking on campus on behalf of a political candidate(s) or issue(s) at the invitation of students will be subject to the provisions in the Facilities Use Policy. Provisions within this policy to be especially aware of are:
- The speaker must be sponsored by a registered student organization.
- For purposes of coordinating the activity with available room space and other campus events, the event must be registered at least 14 days prior to the event with the Center for Student Enrichment.
- The speaker may not incite the audience to take unlawful action.
II. Posters and Signs
Posters and signs promoting or calling attention to a political candidate, activity, or issue may be displayed upon University property in accordance with the Posting Materials Policy, and University Ordinances 17.00 (Posting) and 20.00 (Soliciting, Selling, and Publicizing) found in the University Ordinances booklet, and Regulations 2.3.8 (Destruction of Property) and 2.3.26 (Solicitation, Selling, and Publicizing) found in the Student Code. Guidelines to be especially aware of are:
- All posters and signs must be registered in the Center for Student Enrichment prior to posting.
- Notices, posters, and signs may not be attached to any car, fence, wall, pole, post, tree, or any outside part of a University building or facility.
- Lawn signs must be approved by Plant Operations.
III. Leaflets and Flyers
Leaflets and flyers may be distributed on campus in accordance with the policy regarding the Written Materials Policy. Provisions from this policy to be especially aware of are:
- Outside the confines of buildings, leaflets, and flyers may be passed out hand-to-hand or picked up without prior permission provided the distribution does not obstruct access to, or egress from, any building or interfere with any institutional program and the normal maintenance of grounds or structures under University control.
- In public areas of University buildings, other than residence halls, that have been established for the distribution with representatives of those buildings. Building representatives may establish procedures for managing the distribution of materials.
All activities involving the collection of money in support of political candidates by registered student organizations are defined as fundraising projects. These activities may be carried out according to the provisions of the Student Organization Fundraising Activities and University Regulation 2.3.6 (Soliciting, Selling, and Publicizing) found in the Student Code booklet. Provisions to be especially aware of:
- A registered student organization may conduct fundraising projects on campus after registering their fundraiser on The Hub and receiving approval by the Director of the Center for Student Enrichment or his/her designee.
- Posters, signs, flyers, etc., promoting these fundraising activities must be approved as mentioned in Sections II and III of this document.
V. Use of Funds Collected and Received by the University
The University is not legally authorized to expend funds in promotion or support of a political issue or the candidacy of a person seeking political office. Accordingly, funds received by the University or collected by the University as a condition of enrollment may not be used for the promotion and support of a political candidate or issue. This policy applies but is not limited to the Residence Hall Program Activity Fee, the WUPX Radio Station Fee, and the Student Activity Fee.
VI. Outdoor Rallies and Parades
Outdoor rallies and parades may be conducted on campus if the following guidelines are adhered to:
- Plans for conducting a rally or parade must be registered by submitting an Activity Request Form.
- The rally or parade shall not obstruct or disturb the free movement of persons, the normal operation of the University and the normal use of University buildings and facilities, or contravene University ordinances, regulations, or State or Federal laws.
VII. Use of Sound Amplifying Equipment
The use of sound amplifying equipment is permitted on campus in accordance with Regulation 2.3.27 (Sound Amplifying Equipment) of the Student Code. Provisions to be especially aware of in the use of sound amplifying equipment are:
- The use of amplifying equipment is permitted outdoors only between the hours of 9 a.m. and 7 p.m. on the lawn adjacent to the north side of the Northern Center.
- The use of sound amplifying equipment by registered student organizations in areas on campus other than those provided in Section VII A may be requested through the Center for Student Enrichment.
- The use of sound amplifying equipment may not interfere with the instructional, research, and administrative functions of the University as well as normal University activities or events.
VIII. Use of University Facilities
The use of available University facilities may be secured according to the provisions in the Facility Use Policy. Guidelines to be especially aware of are:
- Registered student organizations may reserve available University facilities through an NMU Activity Request Form, found on The Hub.
- Organizations reserving University facilities will be required to pay service charges for additional services that might be required in utilizing the facilities.
- Request for use of residence hall facilities must be submitted to the respective Residence Hall Director at least 14 days in advance of the date of a planned event for approval by the Hall Director and the hall council(s).
IX. Political Canvassing
Candidates and/or their political workers may make direct personal contact with students living in University housing for the purpose of explaining their political platforms in accordance with the following provisions:
- Prior to beginning their canvassing, canvassers shall make their intentions known to the appropriate housing officials. In the residence halls, the appropriate officials are the Resident Director and the President of the Hall Council. For University apartments, the appropriate official is the Coordinator of Apartment Services.
- Canvassing may take place in University housing only between the hours of 12 noon and 10 p.m.
- Canvassing must comply with the provisions of escort policies regarding visitation and the closing hours of residence halls.
- Canvassers must show due consideration for the rights of the individual student when participating in this activity.
The registration of voters may be conducted on campus in accordance with the provisions established by the Marquette City Clerk’s Office and the policies regarding the use of University facilities.